October 28 - 31, 2019 Gaylord Palms
TERMS AND CONDITIONS
These are the terms and conditions for you as an attendee (the “Attendee”) to register to attend Arival: The In Destination Event, Bangkok. Arival Bangkok is produced by Arival LLC (“Arival”).
CANCELLATION, CHANGE AND REFUND POLICY
All cancellations must be submitted to [email protected] All cancellations are subject to a €100.00 administrative fee. Cancellations received after 1 February, 2019 are subject to loss of all monies paid. Name changes are subject to a €100.00 change fee.
Arival reserves the right to audit all registrations. Should the delegate register him or herself in an incorrect registration category or with a discount code to which they are not entitled to use, Arival will reassign the delegate to the appropriate registration category. Any fees or additional costs outstanding as a result of the reassignment of the registration category need to be paid in full prior to registration onsite. The standard cancellation policy will apply to all fees paid up to the point of any type of registration.
For the purposes of registration, Arival defines a Supplier as a direct provider of tours, activities or attractions. This does not include companies that also provide third party distribution.
CONDUCT OF ARIVAL ATTENDEES
Each participant agrees that during Arival, he/she shall conduct themselves in a professional and courteous manner at all times with respect to Arival staff, sponsors and attendees. If a participant fails to comply with these expectations or behaves in a rude or unacceptable manner, Arival reserves the right to terminate the participant’s continued attendance at the Arival and will revoke their credentials. The participant agrees to return the credentials to an Arival representative upon request and will lose all fees paid to Arival. Expenses resulting from this revocation of Arival credentials is the sole responsibility of the participant.
ARIVAL SPONSORSHIP AND OTHER FUNCTIONS/EVENTS
The undersigned hereby acknowledges that Arival provides various companies with the opportunity to sponsor and host a variety of functions and social events during Arival, (herein “”Sponsored Event””), and that these sponsors pay an additional fee to host these events. In order to provide the sponsors with the maximum opportunity to host a successful Sponsored Event Arival will not permit functions, social events or gatherings of ten or more attendees to take place during the Arival event that would detract from the attendance of Arival participants at any/all Sponsored Events. Exceptions for special circumstances may be granted if they have been previously requested in writing and have been approved by an authorized Arival representative. Therefore, the undersigned agrees not to organize, sponsor, or operate any function, social event or gathering of ten or more attendees either directly or indirectly, during Arival. In the event that any individual, company or entity breaches this agreement, the undersigned acknowledges that Arival shall have the right, to terminate the participation of that participant, as well as any of its/their associates, representatives and/or employees participating at Arival.
PERSONALLY IDENTIFIABLE INFORMATION (“PII”)
The undersigned hereby acknowledges that Arival provides our sponsors with the PII of our Attendees/Participants and hereby provides consent to have their PII included in the list provided to sponsors including Arival’s presenting partner, WYSE Travel Confederation. The data provided will be used by sponsor companies for the sole purpose of marketing the products and services of the sponsor companies and will not be sold, traded or otherwise given to any other company or person. All sponsor companies provided with PII have warrantied that they are GDPR compliant.
Should acts of God, acts of war or terrorism, strikes, lockouts, labor disputes, inability to obtain labor or material, governmental restrictions or regulations, judicial order or other casualty or cause, not within the control of Arival make it impractical or impossible for Arival to be held, Arival shall have the right to select an alternate date and Attendee agrees to participate per the terms and conditions herein.
WAIVER OF LIABILITY
Attendee and each of its agents, employees and representatives, hereby waive and release any claim of any type or nature whatsoever against Arival and each of its agents, partners, employees, representatives, successors and assigns, arising out of or relating to his/her/its participation in Arival or attendance at Arival, including, but not limited to personal injury, damage to personal property, theft, etc. Furthermore, Attendee for itself and each of its agents, employees and representatives, hereby agree to indemnify and hold harmless Arival and each of its agents, partners, employees, representatives, successors and assigns from any claim, demand, lawsuit, or dispute of every type or nature whatsoever (including their reasonable attorney’s fees and costs incurred), arising out of or relating to his/her participation in Arival or attendance at Arival.
This contract shall be governed by the laws of the State of Colorado. The prevailing party in any arbitration or litigation concerning the terms and conditions of this proposal shall be entitled to reasonable attorney’s fees and costs.
You as Attendee hereby authorizes Arival to use, reproduce, and/or publish photographs and/or video that may pertain to the Attendee —including image, likeness and/or voice without compensation. The Attendee understands that this material may be used in various publications, public affairs releases, recruitment materials, broadcast public service advertising (PSAs) or for other related endeavors. This material may also appear on the Arival website, web blogs, social media pages and posts. This authorization is continuous and Arival may publish materials, use the Attendee’s name, photograph, and/or make reference to the undersigned in any manner that Arival deems appropriate in order to promote/publicize Arival events. The Attendee hereby releases Arival, its partners, employees, contractors and agents, the photographer/videographer and any other associated vendors from any and all claims or liabilities.
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